The Skill of Delegation
As the ministry grows the necessity of delegation grows as well. The need for delegation arises when we reach our natural and spiritual limitations. When a ministry becomes more complex, a point is reached where the leader is no longer able to cope with every aspect of the ministry on their own, realizing that neither time nor their own efforts are adequate to meet the needs of the people they are leading. Before this point is reached a plan for delegation should already be in place.
The inability or unwillingness to delegate to others can stall ministry growth and produce burnout in the senior leaders. This is a common mistake that small ministries make and many times it is the reason they stay small.
A great analogy for delegation is, “the ability to score without touching the ball.” Learning to accomplish things through others involves the skill of delegation and it is an imperative part of effective leadership.
The Art of Delegation begins with self-awareness and an honest assessment of our own limitations. Identifying the areas where we are weak will help us target the right people with the right graces and abilities to compliment the ministry. No one likes to admit they have areas of weakness, but the reality is we all have them.
An honest self-assessment can be difficult and usually requires the input and feedback of other leaders and peers. If you are married, your spouse can be a huge asset in this department. The point is, don’t just trust your own point of view because your perspective can often be filled with blind spots. We all have blind spots and we need others to help us see from a broader point of view. The need for delegation is often a blind spot with many leaders.
In Exodus 18 we see a powerful example of the need to delegate. When Moses was leading the children of Israel he came to a point where Jethro, his father-in-law, had to point out his need to delegate responsibilities. Moses was sincere, but the need to delegate was his blind spot.
Exodus 18:13-23 And so it was, on the next day, that Moses sat to judge the people; and the people stood before Moses from morning until evening. 14 So when Moses’ father-in-law saw all that he did for the people, he said, “What is this thing that you are doing for the people? Why do you alone sit, and all the people stand before you from morning until evening?”
15 And Moses said to his father-in-law, “Because the people come to me to inquire of God. 16 When they have a difficulty, they come to me, and I judge between one and another; and I make known the statutes of God and His laws.”
17 So Moses’ father-in-law said to him, “The thing that you do is not good. 18 Both you and these people who are with you will surely wear yourselves out. For this thing is too much for you; you are not able to perform it by yourself. 19 Listen now to my voice; I will give you counsel, and God will be with you: Stand before God for the people, so that you may bring the difficulties to God. 20 And you shall teach them the statutes and the laws, and show them the way in which they must walk and the work they must do. 21 Moreover you shall select from all the people able men, such as fear God, men of truth, hating covetousness; and place such over them to be rulers of thousands, rulers of hundreds, rulers of fifties, and rulers of tens. 22 And let them judge the people at all times. Then it will be that every great matter they shall bring to you, but every small matter they themselves shall judge. So it will be easier for you, for they will bear the burden with you. 23 If you do this thing, and God so commands you, then you will be able to endure, and all this people will also go to their place in peace.”
Bearing the burden of ministry yourself is never God’s plan. As individuals we are not capable, even with God’s help, to fulfill all He has called us to do. We are called to community and relationships. Every part of the body has a role to play, a function and purpose that will help edify the body as a whole.
Every leader must come to the realization that he needs to surround himself with solid relationships that he can share the load of ministry with. This is the only way to fulfill God’s plan.
There is a powerful truth in Ephesians 4 that will help us understand this.
Ephesians 4:16 – From whom (Christ) the whole body, joined and knit together by what every joint supplies, according to the effective working by which every part does its share, causes growth of the body for the edifying of itself in love.
Notice in this passage that supply comes from the joints in the body, not the parts of the body.
A joint is where two parts meet together, like your elbow or knee. It is the RELATIONSHIP between the parts.
A healthy joint causes both parts to be more effective, more mobile, and increases the ability and strength of both connected parts. It is no coincidence that Jesus used this analogy. If you have ever had an injured joint like an ankle, knee, elbow, or wrist, you know how debilitating and restricting it can be.
It is the relationships between the parts that bring the needed supply for ministry growth. If relationships are healthy, every part in place effectively working and doing its share, growth and edification in love is the result.
This is why it is so important to be deliberate and intentional about who you delegate to. Maintaining a healthy relationship with those to whom you delegate is essential for success.
Some Guidelines for delegation:
- Delegate early.
Make an effort to delegate responsibilities early to avoid unnecessary pressure. This avoids undo stress on the leader and sets up the person you are delegating to for success. Waiting until things get to the point of neglect makes it difficult on everyone involved.
“If you want to do a few small things right, do them yourself. If you want to do great things and make a big impact, learn to delegate.” ~ John C. Maxwell ~
- Select the right person.
Ensure that the person has the character to represent the ministry and the time to take on the responsibility. Before sending them out to tackle the new responsibility, make sure the person has all the training and resources needed to succeed.
“Delegate to people who are better than you and let them do the work. Look for people who will aim for excellence and not settle for anything less than the remarkable.”
- Set clear goals and expectations.
Be clear and specific on what is expected. Give information on what, why, when, who and where, but leave the “how” to them. Don’t be too concerned about how it gets done, but that it gets done right and on time. Confirm and verify goals and expectations on a regular basis and get updates on progress. This gives you an opportunity to give needed feedback and encouragement.
“Don’t tell people how to do things, tell them what to do and let them surprise you with their results.” ~ George S. Patton ~
- Delegate authority with responsibility.
Giving people the authority to make certain decisions, use their own creativity, and even recruit others to help accomplish the task allows the person to take ownership of the responsibility and shows that you value their opinions and trust their judgement. This helps maintain a healthy relationship and grooms them for leadership.
It is frustrating to be given a task and no authority to make decisions on how it gets done. Micro-managing every task you delegate will run people off and prevent you from building a strong leadership team. The best leader is the one who has sense enough to pick good people to do what he wants done, and self-restraint to keep from meddling while they do it.
“When you delegate tasks, you create followers. When you delegate authority, you create leaders.” ~ Craig Groeschel ~ Founder of Life Church
- Evaluate and recognize performance.
Evaluate results more than methods. Celebrate the wins and give credit where credit is due. Analyze the cause of any insufficient performance but don’t be too quick to take a project back. Rather, continue to work with the person and ensure they understand the project to be their responsibility. Give advice on ways to improve and be willing to be a resource yourself. This sends a message that you believe in them and that you want them to succeed. This approach inspires people and ensures dependability.
“No Leader will build a great ministry that wants to do it all themselves or take all the credit.” ~ Andrew Carnegie ~
Delegation is one of the most essential requirements for a successful ministry. It is the key to fulfilling God’s vision with excellence and provides an opportunity for others to develop their skills and abilities, gaining enough competence to fill higher positions in case of need.
Every person we lead has amazing, God given gifts and talents. Delegation is a great way for people to function and develop in their gifts. This promotes growth in the individual and brings healthy challenges that stretch their faith and empowers them for Kingdom use.
“The greatest leaders are those who empower others.”
Question: What are two reasons that delegation is important?
Question: Why is self-awareness important when delegating responsibilities?
Question: What are two areas you are weak in?
Question: Can you name three guidelines for delegation?
Question: What was Moses “blind spot” in Exodus 18?